{"id":1502,"date":"2016-09-20T08:00:18","date_gmt":"2016-09-20T08:00:18","guid":{"rendered":"https:\/\/krilaw.com\/?p=1502"},"modified":"2026-04-09T15:14:59","modified_gmt":"2026-04-09T20:14:59","slug":"avoid-i-9-violations-employer","status":"publish","type":"post","link":"https:\/\/krilaw.com\/es\/avoid-i-9-violations-employer\/","title":{"rendered":"How to Avoid I-9 Violations as an Employer"},"content":{"rendered":"<h2>How Do You Avoid I-9 Violations As An Employer? Discuss Your Legal Case With A Top Chicago Employment Lawyer<\/h2>\n<p><span style=\"font-weight: 400;\">The I-9 Form is required to be filed by employers for each employee, both citizen and non-citizen. The form is used to verify the identity and <a href=\"https:\/\/krilaw.com\/services\/employment-immigration-lawyers-chicago\/\">employment authorization<\/a> of each employee. Each I-9 Form is retained by the employer and needs to be accurate and complete. An employer may be fined for each error on the form and for failing to comply with the requirements. The following are some tips on how to avoid<\/span><a href=\"https:\/\/www.uscis.gov\/i-9-central\/legal-requirements-and-enforcement\/penalties\" target=\"_blank\" rel=\"noopener\"> <span style=\"font-weight: 400;\">I-9 penalties<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Make sure that each employee has a completed I-9 Form. Additionally, have an effective filing system for these forms so that they are not misplaced and are accessible when needed.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Section 1 of the I-9 Form must be completed by the employee after he or she has accepted the job offer and by his or her first day of work. Section 2 of the Form needs to be completed by the employer within three business days of the employee\u2019s first day of work. Having this three-day time limit means that you, as the employer, need to have the employee submit the necessary documentation promptly. It will help to have a procedure in place so that employees submit the documents on time.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Double-check for missing or incorrect information on the forms. As an employer, you are responsible for accurate forms. Make sure that the employee has dated the forms correctly, signed where needed, checked the proper checkboxes and filled in the correct information. If an error is overlooked and is found out later, you will be fined for each error on the form.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The employee has the option to submit one document from List A or one document each from List B and List C. You cannot demand that the employee provide you with additional documentation, even if you just trying to be diligent, as this could lead to discrimination allegations.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">If an employee is a non-citizen, it is important that you are aware of their citizenship status throughout the course of his or her employment. It is your responsibility to update the I-9 Form with any <a href=\"https:\/\/krilaw.com\/services\/immigration-lawyers-chicago\/citizenship-and-naturalization\/\">changes to citizenship<\/a> or immigration status and request new documentation from the employee. It would be useful to have some kind of tracking system in place to maintain the order.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Verify that all the documents submitted by the employee are valid and are the correct documents that are required. Examine all the original documentation at the time it is submitted.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">I-9 Forms need to be retained until the later of three years after the hiring date or one year after the date of employment termination. Failing to retain the forms for the required amount of time or retaining them beyond the required amount of time will result in penalties. Errors on the forms that are retained for longer than they need to be will also expose you to additional penalties.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/krilaw.com\/services\/employment-immigration-lawyers-chicago\/corporate-compliance\/\">I-9 compliance<\/a> is important for your business. Failing to fulfill requirements can result in hefty fines that will add up, so be diligent in completing and maintaining I-9 forms. If you have questions or need further guidance on how to complete and maintain I-9 forms, consult with an<\/span> <span style=\"font-weight: 400;\">experienced attorney<\/span><span style=\"font-weight: 400;\"> at Kriezelman Burton &amp; Associates, LLC.<\/span><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How Do You Avoid I-9 Violations As An Employer? Discuss Your Legal Case With A Top Chicago Employment Lawyer The I-9 Form is required to be filed by employers for each employee, both citizen and non-citizen. The form is used to verify the identity and employment authorization of each employee. Each I-9 Form is retained &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/krilaw.com\/es\/avoid-i-9-violations-employer\/\" class=\"more-link\">Seguir leyendo<span class=\"screen-reader-text\"> \u00abHow to Avoid I-9 Violations as an Employer\u00bb<\/span><\/a><\/p>\n","protected":false},"author":22,"featured_media":1503,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_oasis_is_in_workflow":0,"_oasis_original":0,"_oasis_task_priority":"","footnotes":""},"categories":[30],"tags":[67,68,65,66],"class_list":["post-1502","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment_based_immigration","tag-employment-attorney","tag-employment-attorneys","tag-employment-lawyer","tag-employment-lawyers","entry"],"acf":[],"_links":{"self":[{"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/posts\/1502","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/users\/22"}],"replies":[{"embeddable":true,"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/comments?post=1502"}],"version-history":[{"count":3,"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/posts\/1502\/revisions"}],"predecessor-version":[{"id":11969,"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/posts\/1502\/revisions\/11969"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/media\/1503"}],"wp:attachment":[{"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/media?parent=1502"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/categories?post=1502"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/krilaw.com\/es\/wp-json\/wp\/v2\/tags?post=1502"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}